How to Reference & Cite a Webinar in APA Format Properly


The year 2020 was a surprising one for the entire world. The world was totally dependent on the internet and video conferencing to reach out to their target audiences. While talking about video conferencing, Webinars are an integral aspect of the ‘New Normal.’ I have already mentioned Webinars and the software tools in my other article, the best webinar software.


So, when we talk about webinars, we must know certain things. Citations of the webinar are definitely one of them. Let me explain how to cite a webinar APA style—guidelines for citation, paper formatting, and much more in this post. 

Web-based seminars are definitely different and more difficult than offline paper presentations. In webinar hosting, it is important to have a proper outline, body, and conclusion to make it sound professional and informative. 

Citing and remembering is a must in Webinars since a presentation is regarded as original material.

And here you’re going to find out about APA and How to Cite and quote a webinar in APA style.

Why is it important to cite webinars?

Citation makes it easier for the user to find out who, when, why, and where the reference is. Quoting most often indicates how it is retrieved in MLA Format.

Citation of the references used in your study has the following main objectives:

  1. It gives the writers the deserved importance for the phrases or concepts you incorporated into your article.
  2. It helps people who read your research to find your references to learn more about the theories that are used in the article.
  3. Regular and appropriate citation ensures you eliminate plagiarism in your content.

Why document sources

Documentation is how we, as scholars and authors build our reputation. That’s how we write with honesty and ethics. Writing also requires the user to promote or contradict our concepts, hypotheses, descriptions, statistics, and pictures of others. Documentation is the way we consider others’ inputs to our work. Documentation origins separate our original opinions from references and encourage readers to find out more about the origin of content. It also prohibits plagiarism, “the act of displaying others’ words, thoughts or photographs as yours,” from being recorded by origins of content and reference entries.

What is APA style?

APA (American Psychological Association) is a form of documentation used by the researcher to present their research papers. There are two parts in the APA-style. One is an In-text citation, and the other one is Referencing. 

In-text citations are the parts where webinar hosts should mention the Author and dates. The in-text citation page refers to the referencing page. 

Referencing often demonstrates the sources used and how your ideas are conveyed, relying on others’ analysis. Two primary parts are included in doing so, which are:

  • The document citation
  • The listing of origins after the given mission.

References and in-text citations are made for blogs and websites that you want to collect specific data. Provide the URL of the domain when referencing the webpage or website. For general mentions, in-text citation, and comparison, entry is no longer needed.

Read about 21 Best Webinar Software in 2021 to Host a Perfect Webinar.

How to cite a webinar in APA?

When using the American Psychological Association’s citation type, the format can vary based on whether the webinar has been registered. If you’re writing a research article, you may want to use the data you’ve collected as a source in a webinar. Reference List entries will be in the way of an online recording if the webinar is accessible online. Since personal messages do not contain any information that your reader will retrieve for themselves, you don’t need a Reference — you need an in-text Citation.

Reference list entry

Referencing is essential in the development of your Webinar. To do this, the job requires valuable sources to make an effective guide. It would be best if you used the following to construct a reference.

  1. Begin the article with the author of the book or the narrator.

    Type the author’s or person posting’s last name, separated by a comma. Then, followed by a period, type their first initial. If someone has a second initial, add it after the first initial. In this way, you can begin with the author of the book.

  2. Add the date for the webinar in clauses.

    The first type of the year, accompanied by a comma, demands as accurate data as possible. Specify the month and date. Please don’t abbreviate the month’s name. Place a time beyond the termination parenthesis.

  3. Provide a brief with the title of the webinar

    Enter the word “Webinar” after the title in square brackets for the description, followed by a period. In case a subtitle appears, type a comma at the end of the definition, then add the subtitles in the case of a sentence.
    In the case of a phrase, try to capitalize only the first word and proper nouns, if any. Italicize only the title, not the summary.

  4. End it with the name of the publisher or sponsor and the URL.

    Insert, preceded by time, the name of the university/organization/ corporation or other entity that published or endorsed the webinar. Then, with a full direct URL to the online webinar, close your entries. At the end of the URL, do not place time. This makes it look more odd and obsolete.

Read also, how to record a webinar for the pre-recorded webinars

In-text citation

A short source of reference that you use in the context of your content is known as In-text Citation. It helps you to specifically classify the source in your reference index with sufficient precision. Usually, the brief form consists of the following type:

  • The name of the family author(s)
  • The Release Year

Types of in-text citations

1. Narrative Citation

The speaker’s name in narrative quotes is part of a statement and normally occurs in a signal word that contains the information referenced, rephrased, or compiled.

The author’s name shall be included in a sentence when the quote is quoted using the descriptive quotation, where the date is shown in parentheses after the source, and where the quotes appear in a particular segment, like the article, paragraph, time stamp on the film and bar on the map, occurs in parentheses after the quotation and before any punctuation.

For Example- Smith (2010) agreed that more online learning resources are required to meet marginalized high school students and reduce the dropout rate.

Smith (2010) stressed, “The importance of dedicated study time for online courses is crucial for student success” (p. 3).

The second part of the quotation, the year of release, appears in parentheses right after the writer’s name.

2. Parenthetical Citation

The formal citation must include the author and the date of the citation. It shall also include a basic feature of the reference, such as the page number or paragraph or the film’s timestamp. In parenthetical quotes, details about the speaker’s date go into brackets after the word or phrase.

For Example- To meet disadvantaged high school students and reduce the dropout rate, online learning resources are required (Smith, 2010).

Most scholars have agreed that “Online education is a feasible method of helping to obtain a college degree for working adults, but it is not for all” (Smith, 2010, p. 4).

How to do an in-text citation

1. Itemize the writer and year in the simple in-text citation.

Type the author’s last name in the parenthesis, preceded by a comma, then the year the webinar was published. Whenever you rephrase or discuss a webinar, apply a bolded quotation at the end of the sentence, within the ending sentence structure.

2. Append the parenthetic in your text after the author’s name.

You might choose to specifically include the author’s or narrator’s name in your text in some instances. If you do this, there is no need to echo the author’s name in the bolded quotation at the end of the sentence. Instead, place the date in the parenthesis immediately after the author’s name.

See also, how to host a webinar, if you are a beginner and hosting your first webinar ever, read this post.

3. Have a date stamp if you quote directly from the webinar

Use a date stamp on direct quotations so that the readers can go straight to the cited content and listen to it for themselves. It would help if you had the time stamp to start the reference, not the whole range. The quote continues past the closing quotation marks of the quotation but within the phrase’s closing punctuation.

4. Use a “personal contact” quotation if the webinar has not been registered.

If a webinar is not registered, the attendees don’t have a way to go back and check the source themselves, so there’s no need for Reference List Entry. For a complete parenthetical quote, type the author or the narrator’s name, then type the words “external contact” followed by a comma, then type the date in the month-day-year format.


How do I cite a webinar (MLA, APA, and Chicago Style)?

When talked about webinars, they are the one which provides us with a lot of useful information in an easily understandable format. They can also be used as a source of citation for your next project or a knowledge source. Your in-text citation and reference list entry will look a bit different depending on whether you’re following Modern Language Association (MLA), American Psychological Association (APA), or Chicago style

How and when do I include APA citations?

You have to include an in-text citation when referring to or summarizing, or using a paraphrase or a quote.


Using a webinar is a kind of necessity nowadays, and when it comes to the pandemic the whole world is going through, webinars are one of the best ways to gain your knowledge and do networking while you stay at home. Citation issues might occur when your writer uses very few citations or many of them, not only Citations and reference entries, APA has many other rules, for instance, using commas, numbers, proper formatting, and much more.

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